Plan your move
You are about to enter your new dream office any day now. But before you can experience that wonderful feeling, a less pleasant event awaits… Moving offices is a time-consuming process that no one enjoys. But with our advice, everything should go as smoothly as possible.
Office handover
Because a handover report will be signed towards the end of the meeting, an authorized representative of your company must be present to put their signature on the dotted line. When handing over the office, we will also provide access cards, along with a handover protocol which includes all the needed details related to the rented space.
Delivery hours
If you are planning a move or an office equipment delivery, you should schedule it outside of working hours: after 6 p.m. or at the weekend. This will limit inconvenience for other tenants.
Report and confirm delivery
The move must be reported to the Building Manager, and executed in accordance with the following rules.
MOVING STEP BY STEP
Prior to moving, please contact the Building Manager by email in order to agree on the date and time of the move.
Please provide the name of your moving company and the name of your contact person responsible for the moving process in your company.
Your moving company employees must be easy to identify by the security guards and other tenants. At least one day before the planned move, security guards must receive a list of people involved in the moving process or authorised to move around the building.
Vehicles with the tenant’s furniture and equipment must be directed to the delivery zone, behind the building.
Remember that you are responsible for supervising the employees and equipment during the move.
Take the following measures:
- Any trolleys used inside the building must have rubber wheels and must not leave any dirt or marks behind.
- All surfaces where transport is going to take place must be adequately protected (including the floors and walls in lifts and lift lobbies).
- Computers and other small office equipment must be transported in cardboard boxes or other appropriate containers.
- All items must be transported in closed boxes properly protected against adverse weather conditions.
- All packages must be marked and contain destination information such as the floor number, office number and your company name.
- Any additional information on how to handle the package must also be placed on it. The edges of your boxes must be protected so that they do not damage anything inside or outside the building.
- The lifts can only be used for deliveries if the transported goods do not cause any damage.
Delivery zone
Larger shipments – such as your furniture and equipment – should be delivered through the building’s rear entrance on the ground floor. The moving company will find cargo ramps there. Trucks can only park in a designated delivery area.
Cargo lift
Inform the moving company (and other suppliers) that they cannot block the lift. Also, remember that not everything can fit in it. Check dimensions below.
Contact us
Do you wish to know more, or maybe need some help? Our team is waiting for you! Below you will find contact information about matters relating to this section.
Catalin
Tufan
The Asset Manager is in charge of general activities that regarding the tenants/building, coordinates and participates in the handover of the rented space, coordinates different events, contracts, tendering, renovation works.
Vlad
Taschina
The Team Leader Operations & Customer Care is in charge of the general operations for all the buildings from the portfolio, keeps a good relationship with all the tenants, coordinates the Building Managers’ and Asset Managers activities’, implements budgets and procedures.